A paper time sheet should not be considered as a "back up" plan for not efficiently completing the process of Web Time Entry including entering employee hours under the appropriate earnings code through to the review and approval by the approver and/or superuser.  Paper time sheets received for the current pay period will not be processed until the next pay period. A paper time sheet should be completed to record missed (unpaid) hours for hourly workers or unrecorded exception time such as late vacation hours.

Instructions:

Employee or Departmental Unit identifies lost time, overtime, or hourly time that has not been recorded and/or paid.

1. Enter Banner ID, Position Number, Suffix, Calendar Year, Circle Pay ID, Pay Number, Employee Name, E-Class, Time Sheet Org, and Department.

2. If hourly employee: mark LCW for College Work Study or LRH for Student Assistant, Technician or Instructional Assistant. Record hours worked each day in this column.

3. Under Earnings Code columns: Record the date for each day of the week in the applicable service period and record appropriate hours.

4. Total all hours to be paid.

5. Verify Time/Labor Distribution Index.

6. Employee should sign time sheet.

7. Supervisor must sign time sheet.

8. Time sheets are submitted to the Payroll Office by 12 p.m. on Tuesday of the week after the last payday for processing on the next paydate.